901 Ponce de Leon Blvd.

Belleair, FL 33756

Town of Belleair

Meeting Minutes

Finance Board

Thursday, November 16, 2017

4:00 PM

Town Hall

Welcome. We are glad to have you join us. If you wish to speak, please wait to be recognized, then

step to the podium and state your name and address. We also ask that you please turn-off all cell

phones.

Meeting called to order at 4:00 PM with Chairman Olson presiding.

ROLL CALL

Present 2 - Chairman Kevin Piccarreto, and John Hail

Elected Officials Present: Mayor Gary H. Katica

Staff Members Present: JP Murphy, Stefan Massol

CITIZENS COMMENTS

No comments to be heard.

APPROVAL OF MINUTES

17-0188

Approval of August 17, 2017 Meeting Minutes

Mr. Prevas moved to approve; seconded by Mr. Hartshorne.

7 - Olson, Hartshorne, Prevas, Griffith, Chairman Piccarreto, Hail, and Ingersoll

Aye:

GENERAL AGENDA

17-0242

Presentation of the annual financial statements for FY 2016

Stefan Massol-Director of Support Services-Provided brief overview of funds; excess

reserve balance; opportunities to payback general fund loan and fund capital projects.

JP Murphy-Town Manager-Commented on increased utilization in water, additional

surplus amounts projected; addressed questions regarding reverse osmosis.

Mr. Massol continuted his summary of the enterprise funds; available for questions.

Mr. Murphy seeking input on current auditor; he discussed current practice and review;

fees are comparable to other similar cities.

Board comments regarding satisfaction with current auditor; expressed no interest in

changing.

17-0244

Update from ABM

Mr. Olson briefly reviewed prior board actions/discussions from June meeting regarding

ABM.

Rob Duncan-ABM-Provided background of process thus far; presented findings;

discussed areas needing addressed; ABM will install and maintain equipment; Town

Hall and Recreation have most opportunities for savings; discussed statutory guidelines

for program.

Brief discussions regarding cost of solar installation; no tax credits or grants available

for government entities.

Mr. Murphy commented on value of a single source vendor handling all items; additional

savings on staff resources.

Mr. Duncan continued his presentation; addressed questions from the board related to

contract; current spending and equipment; discussed mechanical rooms and

maintenance/upgrade needs.

Mayor Katica left the meeting 4:51 PM

David Brown-Director of Water Utilities-Addressed board questions related to water

pumps.

Board discussions ensued regarding electrical needs and concerns.

Mr. Duncan provided summary of funding short falls and identified other projects;

addressed any additional board questions.

Board discussion ensued regarding how to proceed; upgrade items could be placed

under umbrella of energy savings program.

Dan Kline-General Manager ABM-Further clarified scope to address board questions.

Board discussion continued regarding funding capabilities; Mr. Murphy provided options

in brief.

Mr. Duncan discussed process; approved contract will have a detailed project schedule.

Mr. Murphy requested clarification of board discussions; Mr. Olson commented on

importance with prioritization with regards to safety.

Mr. Piccarreto moved to approve ABM's proposal to include the electrical and roof.

Board discussions on additions to motion; Mr. Piccarreto withdrew his motion.

Mr. Murphy suggested modification: board recommendation to approve the base scope and

including the additonal work of the electrical and roof contingent upon the acceptance for the

additional work by the board that the work would be sufficient to fix the problem.

Mr. Piccarreto moved to make that recommendation (stated above); seconded by Ms. Griffith.

7 - Olson, Hartshorne, Prevas, Griffith, Chairman Piccarreto, Hail, and Ingersoll

Aye:

17-0241

Discussion of program-based budgeting transition

Mr. Olson stated this process will assist department heads in better defining their

budget.

Mr. Murphy discussed current practice of line item budgeting versus applying to specific

programs and services to better identify spending; provided example; greater

transparency for citizens to what specific services cost.

17-0240

17-0243

Investments policy review and update

Postponed to next meeting.

Review of parks funding

Postponed to next meeting.

OTHER BUSINESS

Ms. Griffith questioned construction at golf course property; seeking information for