901 Ponce de Leon Blvd.

Belleair, FL 33756

Town of Belleair

Meeting Minutes

Town Commission

Tuesday, March 12, 2024

6:00 PM

Town Hall

Meeting was called to order at 6:00 PM with Mayor Wilkinson presiding.

Mayor Wilkinson announced the passing of former Mayor John "Jack" Donlan.

Mayor Wilkinson asked former Deputy Mayor Steve Fowler to lead the Pledge

of Allegiance followed by a moment of silence.

PLEDGE OF ALLEGIANCE

Former Deputy Mayor Steve Fowler lead the Pledge of Allegiance followed by

a moment of silence.

COMMISSIONER ROLL CALL

Present:

5 - Mayor Michael Wilkinson

Deputy Mayor Tom Shelly

Commissioner Coleen Chaney

Commissioner Patricia Barris

Commissioner Thomas Kelly

SCHEDULED PUBLIC HEARINGS

Persons are advised that, if they decide to appeal any decision made at this meeting/hearing, they will need a record of the

proceedings, and, for such purposes, they may need to ensure that a verbatim record of the proceedings is made, which

record includes the testimony and evidence upon which the appeal is to be based.

24-0037

Second Reading of Ordinance 571 Amending Appendix B - Schedule of Fees

Tom Trask-Town Attorney-read Ordinance 571 into the record by title only; first

read was on February 13, 2024.

Gay Lancaster-Town Manager-spoke on purpose of ordinance; many fees

eliminated that are no longer collected.

Deputy Mayor Shelly moved approval of Ordinance 571 Amending Appendix B, Schedule

of Fees on second and final reading. Seconded by Commissioner Chaney.

5 - Mayor Wilkinson, Deputy Mayor Shelly, Commissioner Chaney, Commissioner Barris,

and Commissioner Kelly

Aye:

24-0042

First Reading Ordinance 572 Wells

Mr. Trask read Ordinance 572 into the record by title only.

Ms. Lancaster spoke on purpose; SWFWMD has taken that responsibility.

Deputy Mayor Shelly moved approval of Ordinance 572 on first reading. Seconded by

Commissioner Chaney.

Aye:

5 - Mayor Wilkinson, Deputy Mayor Shelly, Commissioner Chaney, Commissioner Barris,

and Commissioner Kelly

CITIZENS COMMENTS

(Discussion of items not on the agenda. Each speaker will be allowed to speak once for a maximum of 3 minutes.)

Tom Germond former executive editor of Tampa Bay Newspapers-spoke in

support of blood donation; health screening benefits, provided statistics.

CONSENT AGENDA

24-0038

24-0035

24-0036

Approval of February 13,2024 Regular Meeting Minutes

Special Relief Permit - 2024 Springfest & Arbor Day Celebration

Special Relief Permit - 2024 Wiffleball Classic

Deputy Mayor Shelly moved approval of the Consent Agenda. Seconded by Commissioner

Chaney.

5 - Mayor Wilkinson, Deputy Mayor Shelly, Commissioner Chaney, Commissioner Barris,

and Commissioner Kelly

Aye:

GENERAL AGENDA

24-0043

Special Relief Permit - Roebling Road Block Party

Ms. Lancaster stated item was taken off of the consent agenda; Deputy Mayor

Shelly to speak on item; insurance was provided.

Deputy Mayor Shelly spoke on block party location; has signed letter of

neighbor support.

Commissioner Chaney moved approval of the Special Relief Permit-Roebling Road Block

Party. Seconded by Commissioner Barris.

4 - Mayor Wilkinson, Commissioner Chaney, Commissioner Barris, and Commissioner Kelly

1 - Deputy Mayor Shelly

Aye:

Recused:

24-0034

2023 Communications Summary Report

Ms. Lancaster commended efforts made by Amanda Oreskovich.

Amanda Oreskovich-Public Relations Coordinator-provided a high level

summary of the Communications Summary report; 2023 data evaluated to

identify areas of improvement; spoke on strategic plan; spoke on top posts;

SWAT analysis implemented on data; spoke on internal communications and

external communications; top external are Instagram, Facebook and X; efforts

to continue building Instagram will be made; discussed communications tools

outside of social media; provided website data; SeeClickFix request data

reviewed; spoke on 2024 goals and strategies for achievement.

Commissioner Chaney spoke on communications; pleased with progress.

Mayor Wilkinson spoke on improved transparency and communications;

roadway communications; thanked staff and team.

24-0033

Town Commission Budget Priorities FY 2024-2025

Ms. Lancaster stated work session will be scheduled in the future.

Tina Porter-Finance Director-priorities were compiled; many were duplicates;

open to discussing; categorized based on area; discussed resiliency; reports

on recreation center to be provided; continue to seek grant opportunities; five

year capital improvement plan will be provided with budget, prioritization

needed; spoke on staffing and online training opportunities; attempting to

include specific strategic plan tie-ins; parks and street maintenance, budgeting

labor and resources; will continue to evaluate recycling services; water fund

and led service line inventory; looking to add positions, spoke on grant money

for water use only.

Commissioner Chaney questioned current issues with facilities. Ms. Porter

spoke on structural assessments done on both Town Hall and the recreation

center.

Ms. Lancaster spoke on reports received; recommendations of repairs and

improvements made; are moving forward.

Commissioner Chaney questioned instituting actions to preserve the bluff. Ms.

Lancaster spoke on data collection being time consuming; wise to wait for the

data and recommendations; monitoring wells have been installed along the

bluff; sufficient data needed to do analysis; no real way to implement a

fast-track right now, data needed, but looking for grant opportunities now to be

prepared.

Commissioner Chaney also questioned what accreditation is being provided to

employees. Ms. Lancaster spoke on encouraging individuals in departments to

obtain expertise and certification in their areas.

Deputy Mayor Shelly questioned updated completion for Mehlenbacher Rd.

Ms. Lancaster stated it is still October.

Mayor Wilkinson spoke on coordinating budget workshops; Ms. Lancaster will

set at a later time.

24-0039

Resolution 2024-07 Statewide Mutual Aid Agreement

Mr. Trask read resolution 2024 into the record by title only.

Ms. Lancaster stated item comes up annually; emergency and disaster

situations; provided for sharing of resources.

Deputy Mayor Shelly moved for approval of Resolution 2024-7 the Statewide Mutual Aid

Agreement; Seconded by Commissioner Chaney.

5 - Mayor Wilkinson, Deputy Mayor Shelly, Commissioner Chaney, Commissioner Barris,

and Commissioner Kelly

Aye:

24-0040

Requesting approval of Purchase Orders $30,000 or greater for

FYE 9-30-24

Ms. Lancaster spoke on items; RO plant included.

Deputy Mayor Shelly moved approval of the list of purchase orders which are $30,000 or

greater. Seconded by Commissioner Chaney.

5 - Mayor Wilkinson, Deputy Mayor Shelly, Commissioner Chaney, Commissioner Barris,

and Commissioner Kelly

Aye:

TOWN MANAGER'S REPORT

Ms. Lancaster stated in addition to the budget workshop, a public information

meeting will be held once proposed RO plant well sites are known.

TOWN ATTORNEY'S REPORT

Mr. Trask had nothing to report.

MAYOR AND COMMISSIONERS' COMMENTS

Mayor Wilkinson thanked Commissioner Chaney for her service; presented

with gift from staff.

Chief Rick Doyle thanked Commissioner Chaney for her service and presented

a gift from the PD.

Commissioner Chaney stated she has enjoyed her time; thanked Gay and Tom

for their efforts; spoke on Deputy Mayor Shelly and his advocacy skills,

thankful; thanked Mayor Wilkinson; looks forward to leadership of new

Commissioners; spoke on meeting with Representative Berfield, appropriations

with Indian Rocks Road.

Commissioner Kelly spoke on Commissioner Chaney's dedication, appreciates

her impact.

Deputy Mayor Shelly thankful for Commissioner Chaney's service; Largo Fire

Chief Chad Pittman will be here in April to provide update; is serving on

Forward Pinellas transportation committee again.

Commissioner Barris wished Commissioner Chaney the best and thanked her

for her service.

Mayor Wilkinson spoke on upcoming resident board for historic committee

planning; thanked Rec staff regarding race; spoke on the Spring Fest;

welcomed Chief Doyle back on board; thanked Commissioner Chaney for her

service and impact on board.

OTHER BUSINESS

ADJOURNMENT

No other business.

No further business; meeting adjourned in due form at 6:47 PM.