Summary
To: Park, Recreation & Tree Board
From: Cathy DeKarz, Interim Director of Community Engagement
Date: 10/18/2021
______________________________________________________________________
Subject:
Title
Analysis of Afterschool and Summer Camp Fees
Summary:
As we consider our cost recovery model for recreation programs and events, the Park, Recreation & Tree Board may wish to consider adjusting registration fees for some recreation offerings. Staff would like to begin this discussion with an analysis of our afterschool and summer camp program fees.
Following this board’s recommendations, proposed fee adjustments will be brought to the Finance Board and the Town Commission for review and adoption.
End
Body
Previous Commission Action: N/A
Background/Problem Discussion: Before considering fee adjustments to our afterschool and summer camp programs, it is important to understand their current cost recoveries and to consider competitor programs and prices.
2021-2022 Afterschool Projected Cost Recovery
• Operating cost recovery: 1,438.46%
• Total cost recovery: 139.39%
Competing Afterschool Programs and Rates
Programs marked with a * represent offerings outside of regular transportation, homework, and child care activities (ex: gymnastics or karate).
|
Afterschool Program |
Weekly Fee |
|
Indian Rocks Christian |
$37 |
|
St. Cecelia’s |
$48 |
|
Belleair Recreation |
$50 |
|
Ridgecrest YMCA |
$70 |
|
Largo Recreation |
$75 |
|
Apollo Gymnastics |
$75 |
|
Palm Harbor United Methodist Church |
$76 |
|
*Top Martial Arts |
$79 |
|
Main Street Early Learning Center |
$90 |
|
*US Best Taekwondo |
$90 |
|
*Future Flipz |
$100 |
|
St. Paul’s School |
No response |
|
Clearwater Recreation |
No program |
|
Skycrest Christian School |
No program |
|
Clearwater YMCA |
No program |
|
Seminole Recreation |
No program |
|
Tarpon Springs Recreation |
No program |
2021 Summer Camp Actual Cost Recovery
• Operating cost recovery: 222.15%
• Total cost recovery: 104.44%
Competing Summer Camp Programs and Rates
Programs marked with a * represent offerings outside of typical summer camp activities and offerings (ex: sailing).
|
Summer Camp Program |
Weekly Resident/Member Fee |
Weekly Non-Resident/Member Fee |
|
Seminole Recreation |
$75 |
$87.50 |
|
Tarpon Springs Recreation |
$80 |
$100 |
|
Clearwater Recreation |
$87.50 |
$97.50 |
|
Largo Recreation |
$89 |
$111 |
|
Dunedin Recreation |
$90 |
$105 |
|
Skycrest Christian School |
$100 |
|
|
Ridgecrest YMCA |
$110 |
|
Belleair Recreation |
$140 |
$170 |
|
Main Street Early Learning Center |
$170 |
|
Clearwater Marine Aquariam |
$220 |
$240 |
|
*Carlouel Yacht Club |
$265 |
$300 |
|
*Clearwater Sailing Center |
$273 |
$298 |
|
Clearwater YMCA |
Information released in April |
|
St. Paul’s School |
No response |
|
St. Cecelia Catholic School |
No program |
|
Belleair Country Club |
Prices vary by sport |
|
Expenditure Challenges See below.
Financial Implications: See below.
Recommendation: Staff would like the Park, Recreation & Tree Board to recommend registration fees for our afterschool and summer camp programs. These resulting fees should consider (1) the current cost recovery rates for both programs, (2) the rates charged by competitors, and (3) the desired level affordability of our recreation programs.
Considering these factors, staff recommends increasing weekly afterschool rates from $50 to $80 in the fall of 2022. This change would increase revenue by $30 per week more x 40 average weekly participants x 40 weeks = $48,000 in additional revenue. Holding other factors constant, this change would also bring our total cost recovery from 139.39% to 228.84%.
Staff also recommends increasing weekly summer camp rates by $20 for the 2022 summer. This change would increase revenue by $20 per week more x 125 average weekly participants x 10 weeks = $25,000 in additional revenue. Holding other factors constant, this change would also bring our total cost recovery from 104.44% to 120.03%.
Both of the suggested rates above would reflect an equal hourly charge for services, which staff believes is an equitable method to approach our fee structure for residents/members. These two changes combined would lead to roughly $73,000 in additional annual revenue for the Recreation Department.
Proposed Motion Following a group discussion of fee structures, a motion will be drafted and made. This motion will allow staff to then bring recommendations to the Finance Board and the Town Commission for review and approval.