Summary
To: Town Commission
From: Ashley L A Bernal
Date: 1/21/2020
______________________________________________________________________
Subject:
Title
Auditorium Audio and Visual Equipment Upgrades
Summary:
At the Town Commission's request, staff has engaged a previous vendor, Encore Broadcast Solutions, to build a quote of the auditoriums audio and visual equipment enhancements. This includes improving the video displays in the auditorium, audio transmission equipment, and an automated close captioning machine with an encoder. Attached to this item is the quote provided by the vendor for line item details.
This quote consists of updating the HDMI presentation switcher to a commercial grade input/output matrix, rather than the consumer grade technology currently in place which has been somewhat unreliable. This technology is specifically engineered for demanding applications and extends control signals up to 330 feet, which means individuals connected to the transmitter would experience little to no interruptions. It also includes a new buildout for two touch screen controllers, one for the Town Manager's position on the dais and one for the Town Clerk's desk. These systems would allow for individual system control for each location. Additionally, two new 86" Panasonic televisions (versus the current 70" setup) would be installed one foot lower than the televisions currently present in the auditorium, allowing for a higher quality of detail to be presented on screen. Smaller items on the quote consist of a transmitter and receiver for the ELMO, a small overhead projector used for presenting items or notes using a high-end document camera, and equipment required for mounting or installing the equipment previously listed.
The largest item on this quote, totaling $49,344.31, is the Link 492 Encoder. This is an automated close captioning machine capable of producing transcriptions from live recordings. This machine also includes a software that determines ind...
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