Summary
To: Town Commission
From: Stefan Massol, Director of Support Services
Date: 11/21/2017
______________________________________________________________________
Subject:
Title
Capital equipment purchases for FY 2017-18
Summary:
The Public Works department is requesting the purchase of a new Vacuum Jetter trailer ($41,000) for maintenance of storm drains and a new reel mower ($35,388.02)
End
Body
Previous Commission Action: N/A
Background/Problem Discussion: Purchases over $35,000 require the approval of the Town Commission.
The Public Works Department has been experiencing difficulties with its current Vactron jetter trailer as it has aged and requires significant repair and maintenance. It was purchased used in November 2013. The item is to be auctioned, however trade-in has also been offered by the vendor in the amount of $13,000. Staff is requesting the use of these proceeds of $13,000 towards the purchase, and is requesting the use of balance in the Capital Equipment Replacement Fund for the remaining $28,000 of purchase cost. Vermeer offers this product through the National Joint Powers Alliance (NJPA contract no. 070313-VRM), which is an allowed purchasing option under the purchasing policy.
Similarly, the current mower stock has aged past its useful life and presents growing maintenance and repair needs. Potential funding sources for this purchase include $7,700 of funds in the Capital Equipment Replacement Fund, $3,255 from Surplus Park Improvement and $24,433.02 from Surplus Recreation Fund. The appropriation from the Rec. Fund will occur at a later date if approved. This item would be purchased under State Contract No. 21100000-15-1.
Expenditure Challenges N/A
Financial Implications: N/A
Recommendation: Purchase of a McLaughlin Vacuum Excavator trailer from Vermeer Southeast for $41,000 and a Toro Reelmaster Mower from Wesco Turf for $35,388.02.
Proposed Motion I approve/deny the proposed purchases of a Vacuum Jetter trailer and ...
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