Summary
To: Mayor & Commissioners
From: JP Murphy, Town Manager
Date: 6/13/2017
Subject:
Title
Consideration of Interlocal Agreement for Debris Management & Monitoring
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Summary:
FEMA requires that each municipality is responsible for its own compliance with the Federal procurement rules under 2 C.F.R. §§ 200.318-.326. Essentially, FEMA requires that in order for work to be reimbursable, it needs to be awarded on the basis of competitive solicitation. Piggybacking the County’s contract would no longer be acceptable. However, FEMA issued guidance stating that municipalities may join in the competitive solicitation process and issue a “cooperative joint solicitation”. This process creates the opportunity for municipalities to utilize the jointly procured county debris and monitoring contract by entering into the Interlocal Agreement to utilize these contracts. This process does not mandate that municipalities enter into or use these contracts. The town could choose to issue its own bid. However, staff specifically sought our this opportunity to streamline our purchasing process.
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Background/Problem Discussion: Please see the attachments
Financial Implications: None, apart from emergency expenditures
Recommendation: I recommend approval of the Interlocal Agreement for Debris Management & Monitoring. Further, I would recommend that the Commission permits the Town Manager to execute contracts for debris management and monitoring subject to successful award by Pinellas County.
Proposed Motion: I move approval/denial of the Interlocal Agreement for Debris Management & Monitoring; permitting the Town Manager to execute contracts with contractors awarded pursuant to Pinellas County’s cooperative solicitation.