Summary
To: Mayor Gary H. Katica & Commissioners
From: Micah Badana
Date: 11/21/2016
______________________________________________________________________
Subject:
Title
Award of 2017 Parkland Mowing Services Contract
Summary:
The Parks & Recreation Department solicited bids for parkland mowing and landscape maintenance services. The Town received 4 responses to the bid solicitation. The lowest bid was in the amount of $31,050.00 and the highest bid was $46,948.23. The bid tabulation is included as an attachment for review.
End
Body
Previous Commission Action: The Commission previously appropriated funds for this service through the budget process.
Background/Problem Discussion: Staff solicited for bids for parkland mowing and landscape maintenance services throughout town. The contract term is set for 1 year (12 months) with the option for the Town to renew for 3 additional 1 year periods. The two lowest bidders were Third Generation Services with $31,050 and the current contractor, Precise Property Maintenance with $33,390. Staff contacted the references of the bidders and received mixed reviews pertaining to Third Generation Services. Included as an attachment is a memo from the bid’s procurement officer summarizing a review from Third Generation Services’ reference.
Expenditure Challenges None.
Financial Implications: The service will have an expenditure impact in the Parks & Recreation Department budget in the General Fund.
Recommendation: Based on the reference’s concerns about meeting levels of service and billing, staff recommends moving forward with Precise Property Maintenance.
Proposed Motion I move to award of Bid #: RD17-4 to Precise Property Maintenance, in the amount of $33,390.