Summary
To: Infrastructure Board
From: Micah Badana
Date: 8/9/2016
______________________________________________________________________
Subject:
Title
Capital Improvement Plan FY 2016-17 thru 2020-21
Summary:
Staff has compiled the Capital Improvement Plan for the next five years for your review. A few materials used to develop the plan for the next five years are the new drainage basin map, the pavement segment priority analysis, and the current cooperatively funded projects. We have also projected out five additional years to give a rough estimate about what the future holds for capital projects.
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Body
Previous Commission Action: None.
Background/Problem Discussion: Using the Pavement Segment Priority Analysis created in October 2015, staff determined the areas of highest priority to be completed. Staff then contracted Deuel & Associates to create an updated drainage basin map for the Town. The drainage basin map analyzes the elevations throughout a geographic area and compiles areas where water sources converge upon one another. This information allows staff to identify the convergence points with current storm collection systems and better define the area that should be include in each project, allowing for a more accurate scope of work for each project.
The use of these two tools have assisted staff in creating a new five-year CIP plan. Staff has also include the following five years, though it should be known that forecasting for years six through ten is much less accurate. Additionally, staff has included in the 5 year CIP a small roadway improvements line that climbs with the completion of a project in the previous year. This is meant to appropriately put away for ongoing maintenance of all of our new streets. The amount, if not used in the current year, would then roll into a long term maintenance fund to ensure it is accounted for. Staff is using a starting amount of $100,000 and adding to that amount at the rate of 1% of the project cost of a project completed in the previous year.
Our CIP has us completing all red level projects by 21/22 and completing all of Indian Rocks Road by 25/26.
2016/2017
Rosery
This project is nearing the halfway point and should be done near the start of 2017.
Pinellas/Ponce
Pinellas Road Project will include Pinellas Road from Park to Osceola, Palmview from Pinellas to Ponce, and Ponce from the roundabout to Oleander and will include a Baffle Box in Palmetto Park. This project is funded partially by SWFMUD.
Palmetto 1
The next project identified is Palmetto Road. Staff has split the road into two separate project segments, from Ocala Road Intersection to Manatee Road and from Ocala Road to Bayview Drive. Additional drainage maybe needed on the latter project, hence the need to split Palmetto Rd into two projects. Palmetto 2 is scheduled for 18/19 mostly due to the opportunity for cooperative funding.
Orlando
The pipe connection between the Althea Road Project and the Bayview Project is needs requires an upgrade to ensure proper drainage. The current scope includes some of the side roads receiving upgrade, but that may change as engineering begins.
2017/2018
Ponce east of the Mall
In the current year we needed to do emergency repairs to the intersection of Shirley and Ponce. During the construction it was identified that the connection between that intersection and the trail needs an upgrade. Extending to the Mall also allows us to deal with some waterline issues.
2018/2019
Osceola from Indian Rocks to Ponce
Project will entail installing pipe, which currently is non-existent on this area of Osecola, from IRR to the Varona intersection. These has been some discussion of road closure for Varona, which we expect to begin again in the future.
Palmetto 2
Palmetto 2 will include palmetto from Ocala to Bayview, and then got up Bayview to Palmview.
2019/2020
Carl
The Carl include installation of new pipe where none existed previously, as well as upgrading and existing pipe and structures from The Mall to Barbara Circle.
The Mall
This projects encompasses both sections of The Mall.
Expenditure Challenges
To plan for the projects in Fiscal Years 2019 to 2022 staff had to develop a methodology to estimate the expenditures associated with the proposed projects. Using the construction costs of the previously completed projects, staff took the total construction cost and divided the amount by the total linear feet of the project area. Using the per linear foot cost per project, staff calculated the average of the Althea, Rosery, South Pine, and Manatee Projects and determined an average per linear foot cost equal to $494.
To calculate engineering costs associated with the proposed projects, staff compared the percentage of total engineering services to the total project costs. Staff found that on average the engineering services were approximately 10% of the total construction costs. Using this information staff multiplied the proposed FY 2021 and 2022 project costs by 10% and added the amount each project.
Financial Implications: Refer to the CIP Budget 2016-17 for the changes in fund balance over the five-year period.
Recommendation: None.
Proposed Motion None.